For your convenience, Aspen Landing will reserve one available event date for 3 business days with no deposit or contract required. At the end of those 3 days, the date will be re-released. A courtesy hold may be placed on only one date at a time per party.
To book your event date, a deposit of $800 and a signed Rental Contract are required. The paid deposit will be applied towards your final bill. A $200 refund if written 90 days before your date.
Payment in full must be received no less than 2 weeks prior to the event. An itemized invoice will be provided to the Responsible Party which shall list all selected services. Any payment not received at least 2 weeks prior to the event is subject to a $50 late fee. No event will be provided if full payment is not received at least 5 business days prior to the event.
Cancellations & Refunds
Cancellations must be made with written notice by the signed Responsible Party to Aspen Landing. If a cancellation is received 90 days or more before your event, $200 is refundable. Your deposit is non-refundable if your cancellation is received anytime thereafter. No refunds will be issued if the cancellation is received 14 days or less before the event. The cancellation date is based on the day written notice is received by management at Aspen Landing.
We leave this up to you! Aspen Landing does not charge gratuities for catering or any services. However, if you feel that you would like to tip our staff for a job well done, we welcome you to do so!
Event Times, Extra Hours & Overtime
The rental fee includes 5 hours of exclusively reserved time for your event. For wedding ceremonies with receptions at Aspen Landing, the fee of $350 includes an additional 1 hour of time prior to the reception. Three hours of exclusive use of the building is included for wedding ceremonies without receptions at Aspen Landing. Additional time may be purchased at $100 per hour and is subject to availability. Your event must be scheduled to end a minimum of one (1) hour prior to the ending rental time. The final hour of your rental will be used for late guests and for the event party to clear out gifts, leftover cake and food, etc. Any outside vendors are limited to the same time frames. An overtime fee of $100 will be charged to the Responsible Party for any event still occupying Aspen Landing after the rental end time. Exceptions to the stated Start or Ending times must be agreed upon in advance, in writing by Aspen Landing.
A rehearsal and wedding coordinator are included in our ceremony fee (an officiate is the responsibility of the Rental Party). Rehearsals can be scheduled no more than 1 month in advance and should take place during business hours. Rehearsals scheduled after hours will be charged a fee of $30.
All food and drink will be provided and served by Aspen Landing. However, professional outside catering is allowed along with a service fee collected by Aspen Landing. No food or drink is allowed on the stairs or upstairs (except water). Catering prices are based on the number of guests and the selected menu. Aspen Landing reserves the right to make adjustments to the items being served based on availability by our suppliers. Menu prices are subject to change without notice, however, old prices will be honored for events booked before the changes were made.
Menu Selection & Event Details
Once you have booked your date at Aspen Landing, you will then need to schedule an appointment to meet with an Event Coordinator no less than 1 month before your event. At this appointment, you will select your menu, linen colors, centerpiece choice, etc. You can also order your wedding cake or be referred to our preferred vendors at this time. Heritage Wedding Cakes is Aspen Landings preferred wedding cake provider. Although, outside wedding cakes and prepackaged favors are allowed. We recommend ordering your invitations after meeting with your event coordinator, preferably 2 months before your event. All services and details must be determined a minimum of 30 days in advance. Any services selected that are not included in the rental fee will be added to your final bill.
Final Food Count
A final number of guests is required 30 days prior to your event date. Changes to the menu and cancellations are not permitted after this time. Additions to your final food count can be made no less than 5 business days prior to the event.
Aspen Landing will allow you to take any left-over food home with some exceptions. Aspen Landing cannot be held responsible for the contamination of food taken home or food-borne illnesses caused by such. All leftover food will be boxed up in the most effective way possible and cannot be boxed separately. If you would prefer to bring your own containers for leftover food, please notify your event hostess before your event begins.